Safety Compliance
For many business owners, maintaining compliance with regulations and industry directives is a tedious pain in the back end. No one likes paperwork, and it can be hard to keep up with all the changes. Worst of all, mistakes or omissions can result in costly penalties. Thankfully, Keep Rolling has your solution.
- FMCSA/DoT requirements and beyond
- Truck ELD requirements for drivers logs
- Driver qualification files
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FMCSA/DoT Requirements and Beyond
Navigating all the rules and regulations under the Department of Transportation and Federal Motor Carrier Safety Regulations can be time-consuming. There is a lot of documentation and monitoring required, even if it’s just for a 1-ton truck. Here are some requirements you need to know.
Driver Qualification
Unsurprisingly, if you are going to employ drivers to carry interstate and intrastate loads, they require driver qualification files, which include information such as driving history, employment history, road test certificate, certificate of violations, and a three-year inquiry to state agencies. That’s in addition to meeting the general driving credentials. Driver qualification logs must be updated annually. DoT also requires drug and alcohol testing in certain circumstances.
Truck ELD Requirements for Drivers Logs/ELogs for Truck Drivers
As of December 2019, the FMCSA truck ELD requirements took effect. Carriers must monitor compliance with the daily Hours of Service mandate using an ELD (electronic logging device that creates electronic logs for truck drivers) connected to the truck engine. You also need to conduct monthly recaps of drivers logs and reports in order to take corrective action if there is non-compliant behavior. The elogs for truck drivers are an easy target for DoT inspectors and auditors, so it is imperative to ensure that you get this right.
Other Requirements
Of course, the DoT/FMCSA also allows roadside safety and state mileage audits and inspections. Additionally, you can have IRP and IFTA audits. That’s a lot to be on top of — so why not let Keep Rolling worry about that?
Choosing a DOT Compliance Service
There is very little room to maneuver when it comes to compliance. The trucking industry is regulated carefully and precisely, and this is done for good reason — to protect the rights of drivers and of clients and to ensure the safety of everyone on the road. This makes staying compliant critical for all drivers and owner-operators. It also means that there is no margin for error.
With this in mind, it makes sense to choose a DOT compliance service that can help you secure compliance without the hassle. As a truck driver, you already have a lot on your mind when it comes to running your business and providing your services to your clients in the right way. Letting a trusted partner take care of your compliance can make the other aspects of operation much easier.
Take a look at some of the benefits of working with a trusted DOT compliance partner.
Peace of mind when handling electronic logs for truck drivers
Drivers logs now need to be fully digitized. This means, your drivers’ daily logs and all other regular logging and reporting need to be handled by a truck ELD. This makes life easier for truck drivers, but it also adds an element of anxiety. These electronic drivers logs need to be properly managed and maintained, and failing to do this can result in non-compliance and a hefty fine.
The right service provider will manage these elogs for truck drivers so you don’t have to worry about it. This way, you can appreciate the benefits of electronic logs for drivers without experiencing any of the hassles and difficulties that can come with this.
Protect your business’s revenue
ELD truck requirements and other compliance regulations are enforced by government agencies and authorities. This means you could be facing a fine if you are found to be operating outside the compliance rules and regulations. Making sure your truck elogs are up to date, and ensuring that your business adheres fully to all safety regulations, helps you avoid any such penalties.
But, in fact, the right service can achieve even more for you and your business. Regulatory compliance is something that your clients really care about. They want to know that you are following drivers logs rules, maintaining public safety, and doing everything you can to be a responsible and reliable driver and owner-operator. When you are compliant with regulation, you are providing this to your customers, and a compliance service helps you ensure this.
Grow your business with confidence
You are focused on achieving great results for your clients right here and right now, but you are also thinking about the future. You need to be able to grow your business and expand what you provide to your customers, and you need to be able to do all of this with confidence.
Perhaps you want to add larger vehicles to your business fleet — and get an ELD for one ton truck, for example. Or, you simply want to make sure that all of your commercial vehicles and trucks are on the ELD system. Maybe you want to ensure that all of your vehicles and your operations are fully compliant with safety regulation, even at scale. The right service provider will be able to achieve this for you.
Focus on running your business in the right way
You love to drive, and you love to serve your clients wherever they are found. You might not love logging your driver activity or meticulously checking each and every aspect of compliance regulation to make sure you are in adherence.
This is why DOT compliance services are so useful to truck drivers and owner-operators. With these services, drivers can focus on doing what they do best — driving and going above and beyond client expectations.
How Keep Rolling Keeps You Compliant
With our years of industry expertise and experience, we at Keep Rolling always have a finger on the pulse of the DoT/FMCSA regulatory matrix. We stay on top of all developments so that our clients don’t have to — after all, all they want to do is drive and make money, and we’re here to help them do just that. In addition to our comprehensive load dispatch services, we also help owners/operators and motor carriers with:
Driver Qualification File Preparation and Management – Creating and maintaining driver qualification files take time and effort that you could be spending on driving loads and making more money. Keep Rolling is happy to gather and prepare all driver qualification documents and research so that all you have to worry about is deciding who to hire and evaluate. Our electronic file management system makes staying on top of your driver qualification files easy and reliable.
Management of ELD Logs – Keep Rolling has extensive bring forward/reminder systems that help us ensure all monitoring, assessment, and recap reports are up to snuff. We also pinpoint any driver violations and check for any signs of log falsification. Thus, you not only stay compliant but also take appropriate and timely corrective action to curb any non-compliant conduct.
Audit Assistance – Keep Rolling can assist with and help you prepare for upcoming audits and inspections. We can make the appropriate assessments and take you through any type of mock audit — safety, mileage, IRP, IFTA, and anything else the FMCSA/DoT wants to throw at you. We also assist with the CAP letter or post-audit response.
Consulting Services – Keep Rolling keeps abreast of all developments in the DoT/FMCSA regulatory field and can take you through all the rules and requirements.
What You Get with Keep Rolling Compliance Solutions
At Keep Rolling, our sole purpose is to help truck drivers and carriers make more money — mainly by saving them valuable time. Instead of being bogged down by paperwork and compliance monitoring and reporting, our clients can do what they do best: deliver loads and make more money. We also provide clients the peace of mind from knowing that with our extensive experience and know-how, we can help you prevent compliance violations and keep your business compliant with all industry rules and requirements. Contact us today and get on board with safety compliance — while freeing yourself up to make bigger profits.
TESTIMONIALS
FAQ
What will Keep Rolling services do for my business?
Very simply, we buy you time so you can make more money. Most owners-operators get into this business to drive loads and make money, then find themselves bogged down by all the paperwork, regulatory requirements, and negotiations — things that keep you from doing what actually makes you money. By taking on all the business support activities you would like to offload, Keep Rolling allows your business to run efficiently — and for you to take on more loads. In addition, when it comes to negotiating, we aim to get you the best rates for your loads, so you get to put more money in your pocket.
Very simply, we buy you time so you can make more money. Most owners-operators get into this business to drive loads and make money, then find themselves bogged down by all the paperwork, regulatory requirements, and negotiations — things that keep you from doing what actually makes you money. By taking on all the business support activities you would like to offload, Keep Rolling allows your business to run efficiently — and for you to take on more loads. In addition, when it comes to negotiating, we aim to get you the best rates for your loads, so you get to put more money in your pocket.
Isn't it always easier and cheaper to hire an in-house dispatcher?
Surprisingly, no. If you want to recruit capable and competent talent, you need to develop and undergo a pretty vigorous recruitment process, which takes time and — if you need the services of headhunters — money. Even if you find what you are looking for, you will most likely need to provide office space — yet another expenditure — and in some cases, further training. Meanwhile, as many of our clients have admitted, hiring Keep Rolling turns out to be more cost-effective than even having one full-time dispatcher. Our industry expertise, networks, and experience make us the best at what we do.
Do I have to enter into a long-term contract with Keep Rolling?
Nope. You hire Keep Rolling on a month-to-month basis. We don’t make trucker drivers commit long-term upfront because we believe in earning your business. If you aren’t happy, we aren’t happy, so we’ll work hard for you. But we also believe that all business owners should have the freedom to work with whomever they want. It’s important for us to keep that freedom for you.
How do I sign up with you, and what do I need?
Signing up with Keep Rolling is a breeze since you can submit documents to us online.
– First, you sign our Dispatch Carrier Agreement, a document that clearly sets out our responsibilities and our responsibilities. This is meant to protect both of us — it is not a long-term service contract by any means. Our services are month-to-month, and you are not penalized for discontinuing our service.
– You will also need insurance that names Keep Rolling as the certificate holder. This is common industry practice for shippers, dispatchers, and brokers — it just allows us to conduct business at your behest and on your behalf when you want us to. Make sure the insurance sets out liability as well as cargo coverage.
– We also need the Carrier Set-Up Package and references for the shippers and brokers we work with and for our records. Your MC Permit and signed W9 form should be here as well.
– At Keep Rolling, we keep impeccable and accurate records — and always maintain compliance with all safety, regulatory, and industry requirements — so we also need a copy of the CDL for each driver we will be dispatching.
Do I have to be working under my own MC authority to hire Keep Rolling?
We work with owners-operators working under their own MC authorities — but also with carriers with company drivers.
Will you work with me if I'm new to the business?
Absolutely. We love helping truck drivers and carriers in all stages of their careers. What we look for are keen, hardworking drivers, period. Realistically, if you are a new carrier, it may initially be harder for us to find you the best loads because most shippers and brokers prefer carriers with MC authorities more than six months to a year old. However, you can rest assured that Keep Rolling will give it our all so you can make better money in your first year. Once you hit the one year milestone, access to better rates and loads will be even easier.
Can I choose Keep Rolling services I want?
Yes. Many of our clients love our comprehensive service package — which includes dispatch, documentation, compliance, and all the business supports a carrier needs — but we also have clients who, say, just want assistance with documentation and paperwork. At Keep Rolling, we believe our clients should have the freedom to do business as they see fit. After all, no one knows their business better than they do.
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